Travel Manager in Sunrise, FL at HealthTrust Workforce Solutions

Date Posted: 1/6/2020

Job Snapshot

Job Description

GENERAL SUMMARY OF DUTIES – Research, book and manage the day-to-day travel operations for department employees for all Educational Programs. This includes booking of flights, rental cars, and hotels, as well as managing the associated expenses. Oversee sourcing and booking all venue space/s as it relates to Educational Programs. This includes booking hotel conference room, facility classroom space, and, alternate venue spaces that meet education specifications. The travel manager also is responsible for sourcing, booking of all meeting rooms, sleeping rooms, storage space, catering, and shipping logistics. Provides all monthly reporting to Education/HWS leadership team. ,. Travel manager also oversees all departmental communication to customers, managers, and vendors in a timely manner. Ensures departmental travel processes are aligned to company business needs, and develops strategy to keep travel costs below or within budget. Responsible for managing and submitting expense reports for HealthTrust/HCA corporate Amex card in Concur. Establishes strong internal and external relationships, and makes recommendations to leadership as needed. This position will work closely with and provide support to all Education leadership and Staff.

 

SUPERVISOR – VP of Education

 

SUPERVISES Travel Coordinators

 

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

 

  • Manage & lead coordination of travel , transportation and lodging arrangements for Education Programs
  • Oversees processes for Travel Coordinators
  • Scheduling Manager to ensure travel arrangements align with cohort needs
  • Manage, coordinate and book venue space for scheduled cohorts in all HCA/HWS markets
  • Responds to requests and problems concerning travel and accommodation Issues
  • Manage/Maintain all tracking systems for Travel, Lodging, and Venues
  • Manage/Maintain reports regarding cancellations and travel changes affecting program costs.
  • Assist other Education Staff with coordination of cohorts needs
  • Maintain accurate database for financial reporting in advance of cohorts beginning
  • Gathers information and develops summaries as requested
  • Responsible for monthly financial reporting of expenses
  • Attend meetings as assigned and reports on action items

Job Requirements

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

  • Communication – strong presentation skills, including clear and concise verbal and written.

 

  • Adaptability – ability to maintain effectiveness when experiencing major changes in work tasks and/or work environment; adjusts effectively to rapidly changing work structures, processes, requirements and cultures.
  • Energy – consistently maintains high levels of activity and productivity while sustaining long working hours when necessary; operates with vigor, effectiveness, flexibility, and determination over extended periods of time.
  • Contribution to Team Success – actively participates as a member of a team to move toward the completion of goals.
  • Tactical Execution – demonstrates personal ownership of tasks and follows through to drive and obtain results.
  • Functional Knowledge – general understanding and knowledge of travel logistics, hospital operations, adult learning principles and instructional design/development techniques including distance learning methodologies.
  • Travel -Position requires ability to fly on airplanes, be properly licensed and able to rent and drive an automobile, and work in diverse office settings.  Minimum (10% - 30%) travel will be required.

 

  • Organization – proactively prioritizes needs and effectively manages timelines and resources.
  • Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
  • PC Skills – demonstrates strong proficiency in Microsoft applications including Outlook, Word, Excel and PowerPoint ability to learn new systems and technology quickly.
  • Stress Tolerance – maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and the organization. This is a full-time salaried position.. Evening and weekend work may be required as job duties demand. Schedule is subject to change. Calls/Emails of high importance that require immediate attention must be handled accordingly.  

 

EXPERIENCE: 3-5 years of related or similar experience in hotel management  

  • Position requires prolonged sitting, some bending, stooping, and stretching.  Position requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.  Requires normal range of hearing, verbal communication and eyesight to record, prepare, and communicate appropriately to perform job responsibilities, lifting paper or boxes up to 40 pounds occasionally. Work will be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.

EDUCATION: Bachelor’s degree in related field or equivalent experience

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