Staffing Specialist in Nashville, TN at HealthTrust Workforce Solutions

Date Posted: 2/11/2020

Job Snapshot

Job Description

GENERAL SUMMARY OF DUTIES: Coordination of daily staffing with all designated facilities by effectively anticipating and scheduling needs with the facilities Staffing Coordinator, Nurse Managers and Nursing Supervisors. Maintains the office in professional and organized manner.

SUPERVISOR – Regional Vice President


  • Maintains current update of each facility needs.
  • Responsibilities for contacting facilities regarding progress toward filling outstanding needs. 
  • Ensure that approval is obtained for all OT booked by AAS or local agency and documents approval in note section of Staff Rx.
  • Ensure validation of cost centers for correct billing.
  • Inputs data into Staff Rx accurately.
  • Coordinates confirmation process timely and accurately beginning 3 hours prior to the start of the confirmed shift ensuring that all AAS personnel and agencies are contacted.
  • Anticipates and provides resolution to issues based on the needs and expectations of our customers.
  • Ensures network employees comply with regulatory and AAS/Corporate directives, policies and procedures.
  • Validates that outside agency shifts are booked by facility preference and cost
  • Forwards Corrective Actions and facility’s concerns to AAS chain of command.
  • Serves as Liaison between staff, vendors and facilities to meets minimum staffing requirements within established parameters at booking.
  • Establishes a harmonious relationship with facilities and subcontractors through cooperative contacts.
  • Maintains confidentiality and appropriate access of all employee information.
  • Participates in special projects as needed.
  • Other duties as assigned

Job Requirements

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

  • Excellent oral and written communication skills
  • Utilizes excellent customer service skills at all times
  • Ability to multi-task
  • Ability to work well within a team environment
  • Effectively deals with conflict
  • Experience using office productivity software tools like Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Outlook, etc
  • Ability to learn new software programs.
  • Maintains working area and equipment in accordance with environmental and safety regulations

EDUCATION – High School Diploma and or GED required, Associate College Degree preferred. 

EXPERIENCE – minimal one year customer service experiences required, Staffing experiences preferred

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