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Program Coordinator in Sunrise, FL at HealthTrust Workforce Solutions

Date Posted: 5/17/2019

Job Snapshot

  • Employee Type:
  • Location:
    Sunrise, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description


At HealthTrust, we believe that healthcare is not defined by the four walls in which it’s practiced. Its people defines it. We pride ourselves on crafting opportunities which expand skill sets, broaden career horizons, provide economic stability, and cultivate personal growth.

HealthTrust Workforce Solutions is a wholly-owned subsidiary of HCA Healthcare. HealthTrust is a preferred partner to thousands of top-performing hospitals, we provide our healthcare professionals with first-priority access to more than 200,000 jobs nationwide.


  • Competitive Pay
  • Comprehensive Training
  • Medical, Dental, Vision, And 401(K) Matching
  • Generous PTO and Paid Holidays
  • Retirement Planning And Savings Options
  • Tuition Assistance
  • On-Site Gym
  • Pet Insurance


The Program Coordinator will be responsible for reviewing, verifying, and approving payroll information on a weekly basis for up to 2000+ employees, including learners, instructors, and infrastructure Employees. This position serves as the primary liaison with learners, internal departments, and client stakeholders regarding payroll. The Program Coordinator will work closely with the Program Professionals to assist with the operations coordination of learners for all cohorts.

  • Receives learner’s time worked during didactic and preceptorship through timekeeping system(s) on a weekly basis
  • Receives instructors and department employees time worked via timekeeping system(s) on a weekly basis
  • Verifies timekeeping records for accuracy and completion
  • Investigates any discrepancies with learners or instructors, department employees, and facility managers
  • Enters and approves employee hours into payroll systems for weekly payroll processing 
  • Requests payroll corrections for any payroll errors resulting in an underpayment/overpayment, upon receiving supporting documents
  • Responds to employees and managers inquiries regarding payroll issues and concerns 
  • Escalates discrepancies that cannot be resolved to Management
  • Updates and maintains employee payroll tracking systems and records
  • Generates payroll reports from databases and timekeeping systems
  • Answers internal and external calls providing excellent customer support
  • Develops a professional collaborative working relationship with employees, learners, instructors, and facility staff
  • Works closely with local and corporate payroll departments in order to complete payroll by payroll deadline 
  • Creates and distributes ID badges for learners
  • Maintains the accuracy and confidentiality of payroll records, employee files, and documents
  • Collaborates with credentialing and onboarding teams to ensure completion of learners onboarding 
  • Data entry into various education databases including Workforce2.0, Lawson, SharePoint, etc.
  • Assists with ensuring all requirements are met for program compliance
  • Travels to cohort sites to provide support, as needed
  • Attend meetings as assigned and reports on actions 
  • Serves on HWS Disaster team and participates in all activities related to readiness, planning, and implementation, travel may be required
  • Must be able to work a flexible schedule, including evening and weekends as needed
  • Other duties as assigned

Job Requirements


  • Handles multiple priorities, works independently, and able to work in confined and/or crowded areas
  • Must be able to work weekends, holidays, and evenings 
  • Familiarity with payroll software is preferred
  • Possesses great customer service skills
  • Experience working with payroll with a high volume of employees is preferred
  • Must have excellent organizational, verbal, and intrapersonal skills
  • Excellent mathematical and analytical skills 
  • Must have experience working with Excel spreadsheets
  • Must be able to work in stressful situations
  • Strong attention to detail is required
  • Must be able to read/comprehend written instructions and follow verbal instructions
  • Must have computer technology knowledge
  • Must be able to adapt to changes
  • Maintains working area and equipment in accordance with environmental and

EDUCATION REQUIREMENTS: High School or GED equivalent required.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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