Contract Coordinator in Sunrise, FL at HealthTrust Workforce Solutions

Date Posted: 7/3/2019

Job Snapshot

Job Description

JOB TITLE – Contracts Coordinator


GENERAL SUMMARY OF DUTIES – Distribution and maintenance of client staffing/MSP contracts for both HCA and non-HCA facilities, and vendor contracts for all HealthTrust lines of business. Also responsible for vendor setup process for contract initiation, business licenses, updates as to certificates of insurance.

 SUPERVISOR – Director, Contracts



  • Manage workflow of contracts and vendor setups as requested by internal sources
  • Work with facilities and vendors on contract or vendor setup status; follow-up with internal clients or vendor representatives as necessary
  • Reviewing and preparing agreements prior to signature to ensure accuracy
  • Create contract records in the Contract Management system and send for appropriate approvals
  • Collect contract signatures (wet or electronic) as per company policy
  • Enter information into the appropriate database and maintain its accuracy
  • Develop a high level of competency in appropriate database
  • Performing or coordinating data analysis in excel to track numbers of contracts, action(s) needed for completion and other relevant information
  • Monitor HWS Contract Requests mailbox
  • Other duties as assigned

Job Requirements

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

  • Excellent written and verbal communication skills
  • Superior organizational skills and attention to detail
  • Excellent customer service skills
  • Ability to work well independently and within a team environment
  • High level of proficiency with Microsoft office products such as Outlook, Excel and Word
  • High level of comfort with technology and information management tools
  • Ability to be flexible and adaptable when dealing with change
  • Ability to work in a fast paced environment
  • Ability to allocate time efficiently, handle multiple demands and competing priorities
  • Ability to maintain the confidentiality of sensitive data
  • Demonstrates knowledge and understanding of organizational policies and procedures 


  • Bachelor’s degree preferred
  • High school diploma or GED required


  • Previous experience with contract management system(s) preferred, but not required
  • Relevant education may substitute experience requirement

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