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Travel Coordinator in Sunrise, FL at HealthTrust  

Date Posted: 11/19/2018

Job Snapshot

Job Description

JOB TITLE – Travel Coordinator

 

GENERAL SUMMARY OF DUTIES – The Travel Coordinator is responsible for the day to day travel arrangements for department employees for Educational Programs. This includes booking flights, cars and hotels, monitoring expenses, and monthly reporting. Communicates all travel and accommodation information to instructors, managers and other business owners, in a timely manner. Ensures our travel processes are aligned to our business needs and make recommendations when needed. Researches to find best rates and ensures that travel needs are met within budgeted travel dollars. Responsible for completing expense report for HealthTrust/HCA Card in Concur. Establishes strong internal and external relationships in a professional manner. This position will work closely and will support all Education leadership and Staff.

 

SUPERVISOR – Education Support Manager

 

SUPERVISES None

 

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

 

  • Coordinates travel , transportation and Hotel arrangements for Education Programs
  • Coordinates with Scheduling Manager to assure travel arrangements aligns with cohort needs
  • Responds to requests and problems concerning travel and accommodation Issues
  • Manage/Maintains  all tracking systems for Travel and Lodge including SharePoint
  • Maintains reports regarding cancellations and travel changes for program costs.
  • Assist other Education Staff with coordination of cohorts needs
  • Maintain accurate database for financial reporting in advance of cohorts
  • Gathers information and develops summaries as requested
  • Responsible for monthly financial reporting of expenses
  • Assists in assembling learning materials and orientation bags as needed.
  • Assist other staff as requested
  • Attend meeting as assigned and reports on actions
  • Assisting Program Coordinators with multiple tasks related to cohort graduation photo and badges. 
  • Assist with payroll and supplies for cohorts as needed
  • Any other duties as assigned

 

Job Requirements

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

 

  • Handles multiple priorities, works independently
  • Must be able to work weekends, holidays, and evenings as needed
  • Possesses great customer service skills
  • Must have excellent organizational, verbal, and intrapersonal skills
  • Strong attention to detail is required
  • Must be able to read/comprehend written instructions and follow verbal instructions
  • Adaptability – ability to maintain effectiveness when experiencing major changes in work tasks and/or work environment; adjusts effectively to rapidly changing work structures, processes, requirements and cultures
  • Energy – consistently maintains high levels of activity and productivity while sustaining long working hours when necessary; operates with vigor, effectiveness, flexibility, and determination over extended periods of time
  • Contribution to Team Success – actively participates as a member of a team to move toward the completion of goals
  • Tactical Execution – demonstrates personal ownership of tasks and follows through to drive and obtain results
  • Organization – proactively prioritizes needs and effectively manages timelines and resources
  • Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
  • PC Skills – demonstrates strong proficiency in Microsoft applications including Outlook, Word, Excel and PowerPoint; experience in using web-based development and authoring products such as learning management systems; ability to learn new systems and technology quickly

 

 

EDUCATION

 

High school diploma or GED required

Associate degree in business administration, Education, or completion of HR, business, or similar program preferred

Must have a high school diploma

 

EXPERIENCE – 2-3 years of related or similar experience

 

CERTIFICATION/LICENSE – None

 

PHYSICAL DEMANDS/WORKING CONDITIONS

Position requires prolonged sitting, some bending, stooping, and stretching.  Position requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.  Requires normal range of hearing, verbal communication and eyesight to record, prepare, and communicate appropriately to perform job responsibilities, lifting paper or boxes up to 40 pounds occasionally.  Work will be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.