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Supply Coordinator in Sunrise, FL at HealthTrust  

Date Posted: 12/16/2018

Job Snapshot

Job Description

JOB TITLE – Supply Coordinator

 

GENERAL SUMMARY OF DUTIES –The Supply Coordinator is responsible for maintaining the inventory of all equipment and supplies for all Educational Programs.  Distributes inventories of common stock; supplies and shipping/receiving correspondence and packages for the department. Establishes strong internal and external relationships in a professional manner. Coordinates timely shipment of equipment and supplies to Cohorts according to schedules and checklists. This position will work closely and will support all Education leadership and Staff.

 

SUPERVISOR – Education Support Manager

 

SUPERVISES None

 

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

 

  • Coordinates receiving/shipping from the mailroom
  • Manages the ordering of  supplies, books, courses, and equipment as needed
  • Maintain inventory of supplies and equipment to assure sufficient resources available
  • General supply room maintenance
  • Engage/supervise work of outside vendors.
  • Notify manager and Education Director of significant maintenance and operational deficiencies
  • Responds to requests and problems concerning StaRN supplies and equipment
  • Ships supplies and equipment per requests
  • Supervises the return of all supplies and equipment returned at end of  cohort
  • Assures return of unused supplies at end of cohort.
  • Maintains Education computers, assuring all necessary IT access is granted.
  • Manage/Maintains  all tracking systems for supplies including : SharePoint & Panda Access
  • Assist other Education Staff with coordination of cohorts needs
  • Gathers information and develops summaries as requested
  • Responsible for monthly financial reporting of expenses
  • Maintain and assembles learning materials and orientation bags as needed.
  • Assist other staff as requested
  • Attend meeting as assigned and reports on actions
  • Any other duties as assigned

 

Job Requirements

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

 

  • Handles multiple priorities, works independently, and able to work in confined and/or crowded areas
  • Must be able to work weekends, holidays, and evenings
  • Possesses great customer service skills
  • Must have excellent organizational, verbal, and intrapersonal skills
  • Strong attention to detail is required
  • Must be able to read/comprehend written instructions and follow verbal instructions
  • Maintains working area and equipment in accordance with environmental and safety regulations
  • Adaptability – ability to maintain effectiveness when experiencing major changes in work tasks and/or work environment; adjusts effectively to rapidly changing work structures, processes, requirements and cultures
  • Energy – consistently maintains high levels of activity and productivity while sustaining long working hours when necessary; operates with vigor, effectiveness, flexibility, and determination over extended periods of time
  • Contribution to Team Success – actively participates as a member of a team to move toward the completion of goals
  • Tactical Execution – demonstrates personal ownership of tasks and follows through to drive and obtain results
  • Organization – proactively prioritizes needs and effectively manages timelines and resources
  • Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
  • PC Skills – demonstrates strong proficiency in Microsoft applications including Outlook, Word, Excel and PowerPoint; experience in using web-based development and authoring products such as learning management systems; ability to learn new systems and technology quickly
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EDUCATION –

 

  • High school diploma or GED required
  • Associate degree in business administration, Education, or completion of graduate program preferred

 



EXPERIENCE –

 

  • Three years of supply or warehouse experience in a healthcare setting Relevant education may substitute experience requirement

 

 



PHYSICAL DEMANDS/WORKING CONDITIONS –

 

  • Position requires prolonged sitting, some bending, stooping, and Position requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing, verbal communication and eyesight to record, prepare, and communicate appropriately to perform job responsibilities, lifting paper or boxes up to 40 pounds occasionally. Work will be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.