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Administrative Assistant in Tampa, FL at HealthTrust Workforce Solutions

Date Posted: 1/30/2019

Job Snapshot

Job Description

JOB TITLE Administrative Assistant

GENERAL SUMMARY OF DUTIES – The Administrative Assistant provides technical, administrative, and front office reception assistance to the field office.  Responsibilities of this position include: personnel file maintenance, preparing materials for orientation, annual update, or other educational forums. Greets customers, answers telephone and screens calls, takes messages, and provides information to callers and walk-ins.  Under the direction of the HR Business Partner, the Administrative Assistant provides local Human Resource and Employee Relations functions, ensuring staff compliance with regulatory and corporate directives, policies and procedures, credentials and competency requirements of clinical staff, recruitment activities, and collaboration with facilities and management staff.

SUPERVISOR –Human Resources Business Partner; dotted line to Area Vice President or Regional Vice President                                           

SUPERVISES – None

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

  • Overall responsibility for compliance with current Federal, State and Local Standards, HCA Corporate guidelines, and JCAHO regulations that govern the human resources functions.
  • Manages and maintains pre-placement testing and clinical assessments annually.
  • Manages employee credentialing process and ensures that employees meet pre-placement requirements.    
  • Maintains various systems used for maintaining employee records (Lawson, StaffPM) 
  •    Ensures all Human Resources data requirements are met and in employee files.
  •    Coordinates new employee orientations for all employees and facilitates and/or

              provides training and education programs to the workforce.                                     

  •    Manages annual open enrollment and communicates benefit changes to employees.    
  •    Investigates employee grievances as needed.
  •    Ensures the communication and implementation of new or updated HR policies and procedures and corporate directives to employees and Vendors.                                                                                                 
  •    Ensures compliance with Fair Labor Standards in administration of all compensation practices.
  •    Ensures completion and recordkeeping of OIG/GSA reports along with                processes requests in Lawson (leave of absences, address changes, one time payments, etc.)
  •    Prepares various reports (new hire, inactive nurse report etc.)
  •    Participates in HR conference calls with Corporate HealthTrust Workforce Solutions HR team as needed.
  •    Participates in vendor and HR audits as required.
  •    Other duties as assigned.

 

Job Requirements

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

  • Excellent verbal and written communication skills.
  • Ability to manage stress appropriately and make decisions under pressure.
  • Ability to handle multiple priorities.
  • Ability to work independently and within a team environment.
  • Ability to manage conflict resolution.
  • Proficiency with Microsoft office products, Outlook.
  • Ability to learn new software programs
    • Maintains working area and equipment in accordance with environmental and safety regulations.

EDUCATION –High school or GED Equivalent;  2 yr Associate Degree preferred

EXPERIENCE –1-2 years experience in administrative role preferred